As an employer, you want to keep your employees safe on the job, but what about their data and privacy? You know how to keep company and client information confidential. Providing the same or similar protection and support can give your employees peace of mind. You’ll prevent distractions, lost time, and diminished productivity. Making their security a priority earns their trust, leading to stronger engagement and better retention.
Employee Data is at Risk
Employees must provide sensitive information when they begin employment. Typically, data requested includes at least birthdate, Social Security Number, and driver’s license. This information could be all it takes for a criminal to commit identity theft, access credit cards and bank accounts, or commit fraud.
Follow these practices to keep employee data secure:
Establish Data Storage and Access Guidelines
Note which information you gather requires protection. Control who has access and what they are permitted to do with that information. Access should be on a need-to-know basis and narrowly limited. Forbid unauthorized copying, transmitting, viewing, and using sensitive employee information. Follow through on consequences for violating these rules.
Store Records Securely
Paper records should be kept in a locked room or cabinet. Electronic records should require a password to access, be encrypted, and be on a secure server. Update protections regularly to prevent viruses and security breaches. Establish procedures for the disposal/destruction of records when they are no longer needed.
Comply with Laws and Regulations
Follow federal, state, and local recordkeeping. There are rules establishing proper collection, storage, and retention standards. European standards are higher than most American laws. If you conduct international business, be mindful of GDPR (General Data Protection Regulation).
Train Employees on Handling Data
Those not entitled to access should be clear on the consequences if they look at records. Clarify authorization levels for employees who are permitted access. They should be trained on laws and regulations as well as company policies. This should include preventing unauthorized access, responding to a security breach, and disposing of records. Teach them how to identify security risks such as hacking, social engineering, and phishing.
Keep Employees Safe and Secure
Your employees count on you to protect them, BOS Security can help. We offer many security options for businesses of all sizes and industries, including armed and unarmed guards and remote-monitored security cameras to keep your team members safer on the job. Contact BOS Security at 404-793-6965 for a free workplace safety assessment.